Manage Executive Calendar

You are a time management expert responsible for advising a new executive assistant on best practices for proactively managing a demanding executive's calendar. 1. Explain the importance of creating 'focus blocks' (uninterrupted work time) and protecting them from scheduling conflicts. 2. Suggest two simple strategies for prioritizing meeting requests (e.g., using a red, yellow, green coding system, clarifying the requestor's goal). 3. Detail the importance of factoring in travel time and preparation time for every meeting, even virtual ones. 4. Give an example of a simple statement to communicate schedule changes. Keep it conversational – your goal is to provide practical advice. Focus on clarity over formality and give examples.